OpenClaw Todoist Task Manager

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Give your agent full visibility into long-running tasks by syncing reasoning, progress logs, and status updates directly to Todoist — all automated via OpenClaw Ultra.

Core System Overview

This system turns Todoist into a transparency dashboard for your agent. Every complex task gets a Todoist item with the full plan, real-time sub-step comments, and automatic status transitions. You always know what your agent is doing and where it’s stuck.

System Layer	Core Function	Output Result
Task Creation Layer	Auto-create Todoist tasks with full agent reasoning plan	Tracked task in correct project/section
Progress Streaming Layer	Real-time sub-step completion logged as task comments	Chronological execution log
Status Management Layer	Auto-move tasks across In Progress / Waiting / Done sections	Visual pipeline status
Health Monitoring Layer	Periodic heartbeat check for stalled or failed tasks	Timely alert on blocked tasks
Reporting Layer	Daily task completion summary with execution metrics	End-of-day productivity report

Prerequisites

Item	Requirement
OpenClaw Ultra	Installed and running
Todoist Account	Free or Pro plan with API access
Todoist API Token	Get from Todoist Settings > Integrations
Project ID	Create a project (e.g. “OpenClaw Tasks”) and copy its ID

Step 0 — Get Todoist API Credentials

Before the agent can sync tasks, you need API access.

Operation Steps

Go to Todoist Settings > Integrations
Copy your API Token
Create a new project named “OpenClaw Tasks”
Create 3 sections inside: 🟡 In Progress, 🟠 Waiting, 🟢 Done
Note the Project ID and Section IDs (visible in the URL when clicking each section)

Step 1 — Let Agent Build the Sync Scripts

Instead of installing a skill, ask OpenClaw to create the integration scripts itself.

Ready-to-Use Prompt

I want you to build a Todoist-based task visibility system for your own runs.

First, create three bash scripts in a 'scripts/' folder:

1. todoist_api.sh — a curl wrapper for Todoist REST API
2. sync_task.sh — create or update tasks with section_ids for In Progress, Waiting, Done
3. add_comment.sh — post progress logs as comments on a task

Use these credentials:
- Token: [your Todoist API token]
- Project ID: [your project ID]
- Section IDs: In Progress [id], Waiting [id], Done [id]

Once created, verify the scripts work by creating a test task.

Script Structure (Auto-Generated)
The agent will generate scripts that call the Todoist REST API:

todoist_api.sh — generic GET/POST wrapper
sync_task.sh — creates tasks in the right section with plan in description
add_comment.sh — appends execution logs as comments

💡 INFO
No manual coding needed. The agent handles script creation, just paste the prompt above with your credentials.

Step 2 — Activate Task Visibility Mode

Tell the agent to use Todoist for every complex task going forward.

Prompt

From now on, for every complex task I give you:

1. Before starting, create a Todoist task in "🟡 In Progress"
   - Task name: brief summary of the goal
   - Description: your full execution PLAN (step-by-step)

2. For each sub-step completed, call add_comment.sh with:
   - what was done
   - key results or decisions
   - any blockers encountered

3. When the task is complete, move it to "🟢 Done"
4. If blocked and waiting for me, move it to "🟠 Waiting" and explain why

Start by processing this task: [your first complex task]

Step 3 — One-Off Task Sync (Manual Mode)

For quick ad-hoc tasks that still need tracking.

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