Core System Overview
This is a closed-loop autonomous email outreach system powered by OpenClaw Ultra. It solves the biggest pain points of traditional cold email: blind sending, manual lead searching, low personalization, inbox burnout, and no data iteration.
| System Layer | Core Function | Output Result |
|---|
| Intelligence Layer | ICP standardization, API-based lead mining, duplicate cleaning & email validation | High-precision, valid ICP prospect list |
| Template Layer | Multi-step sequence design, high-CTR subject lines, value-first copywriting, compliance configuration | Complete deliverable cold email sequence package |
| Quality Layer | 1:1 personalized rewriting, spam rule detection, humanized polishing, pre-send preview | High-trust, non-spam, human-like email content |
| Delivery Layer | Inbox warmup, intelligent rate limiting, time window scheduling, bounce error automatic processing | Stable inbox placement, zero inbox penalty, compliant delivery |
| Engagement Layer | Inbox scanning, reply matching, sentiment & intent analysis, intelligent reply drafting | Fast lead triage & follow-up response solutions |
| Pipeline Layer | AI lead scoring, full-stage status update, visual dashboard statistics | Clear, real-time sales funnel management system |
| Optimization Layer | Campaign data analysis, template A/B optimization, angle iteration, lead source upgrade | Self-optimizing system to continuously improve open & reply rate |
Prerequisites
This workflow relies on API data sources (no empty AI generation), all prerequisites must be completed before operation to ensure 100% availability.
| Item | Requirement |
|---|
| OpenClaw Ultra | Installed, environment configured, normal operational status |
| Business Identity | Clear niche positioning, ICP profile, core offer & value proposition |
| Email Sending Account | Business email (Gmail/Outlook/Enterprise Mail) with complete SMTP/IMAP configuration |
| Lead Mining API (Mandatory) | Configure any one of the valid B2B lead APIs: Apify.com / Apollo.io / Snov.io (built-in OpenClaw adapter) |
| Lead Source | API real-time scraping / Local CSV lead package / Linkedin target prospect pool |
Step 0 — Initialize Your Outreach System
Complete global positioning and role initialization, let OpenClaw Ultra lock your business track, outreach goals and operational standards for all subsequent automated work.
Operation Steps
- Open OpenClaw Ultra new independent chat session
- Paste the full initialization prompt
- Replace personalized business parameters to complete system activation
Ready-to-Use Prompt
Act as my full-time autonomous Email Outreach Director.
My business: [your business niche & service scope]>
My ICP: [ideal customer profile: target role, industry, company size, core pain points]>
My offer: [your core service, pricing, delivery cycle & customer final outcome]
My goal: [book sales calls / get valid replies / generate long-term nurture leads / close B2B deals]
Build a complete closed-loop email outreach system for me including:
- API-based valid lead list building
- High-converting multi-step email sequence templates
- 1:1 humanized email personalization
- Safe inbox sending & reputation protection
- Automatic inbox reply monitoring & triage
- Full pipeline lead tracking & scoring
- Data-driven campaign performance iteration
Step 1 — Build ICP & Prospect List (Intelligence Layer)
Core intelligence entry: Rely on configured B2B API to complete standardized ICP screening + real prospect mining + data cleaning & verification. Avoid fake AI-generated leads, output only valid business prospects.
1.1 Define Strict ICP Targeting Profile
Standardize vague customer positioning into executable screening rules for API mining.
Prompt
Refine my business ICP into strict, API-executable targeting rules.
Output complete screening standards:
- Target industries (exact industry keywords)
- Valid company size (employee range/annual revenue range)
- Target job titles & decision-making roles
- Core customer pain points matched with my offer
- Target behavioral signals (cooperation demand clues)
- Exclusion rules (invalid industries/roles to filter out)
1.2 API Mining Qualified Lead List
Call the bound Apify/Apollo/Snov.io API to scrape real prospects, strictly filter by ICP rules, no empty generation.
Prompt
Call my configured B2B lead API, scrape [number] qualified prospects that fully match my ICP rules.
Strictly filter invalid, mismatched and low-quality leads during mining.
For each valid lead, output complete structured data:
- Full Name & Job Title
- Company Name & Industry
- Valid Work Email (API verified)
- Official Website
- Matching pain signals
- Detailed ICP fit reason
1.3 Import & Batch Clean & Validate Leads
Deduplicate, verify email availability, clean invalid data, and form a final usable prospect library.
Prompt
Import the newly mined lead list, execute full data cleaning:
1. Remove duplicate leads (matched by email/company+name)
2. Eliminate invalid & bounced emails
3. Clean garbled and missing field data
4. Sort leads by ICP matching degree
Output a standardized, 100% valid prospect list ready for formal outreach.
Step 1 Output
High-precision, deduplicated, email-verified ICP prospect list, fully ready for email sequence matching and formal outreach.
Step 2 — Create High-Converting Email Sequences (Template Layer)
Build industry-matched, value-driven cold email sequences, abandon hard-selling templates, focus on reply rate and trust building, and support automatic delayed follow-up.
2.1 Build 4-Step Outreach Sequence Structure
Adopt the most effective B2B cold email rhythm: initial outreach + 3 rounds of value follow-up, scientific interval setting.
Prompt
Create a professional 4-step B2B cold email sequence for my business offer.
Follow B2B best practice structure:
1. Initial outreach email: Strong industry pain hook + lightweight value output + no hard sell
2. Follow-up 1 (Day 2): Polite reminder + supplementary industry insight value
3. Follow-up 2 (Day 5): Social proof/case study empowerment + problem-solving guidance
4. Final follow-up (Day 9): Gentle closing + low-pressure cooperation invitation
Set fixed delay rules: 0 / 2 / 5 / 9 days.
Keep all content concise, natural, human-like, and avoid spammy sales tone.
2.2 Generate High-Open Rate Subject Lines
Create curiosity-driven, compliant subject lines to improve email open rate and avoid spam interception.
Prompt
Generate 10 high-CTR, compliant subject lines for my B2B cold email sequence.
Follow rules:
- No spam trigger words
- Short and refined (within 15 words)
- Curiosity & value oriented
- Fit B2B business formal tone
- No exaggerated marketing words
2.3 Generate Professional Signature & Compliance Copy
Meet CAN-SPAM compliance standards, reduce complaint risks, and improve professional trust.
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